The 2025 WCA Conference will be held October 3-4 in Madison, WI at the Double Tree by Hilton Madison East. Presentations will occur on Saturday, October 4. Students must be available to present their work. Setup of posters will begin at 7:15 am. Students will be notified of acceptance on a rolling basis after September 1 in order to provide adequate time for booking a hotel if needed. If space is available, WCA will accept poster proposals through September 15.
Directions: Please submit all requested information. Incomplete proposals will not be considered. Proposals will NOT be considered unless submitted on this form.
Who may apply: Any current graduate student in a counseling program. Each student that is indicated on this form must be present for their poster presentation.
What: Students will present new and useful information in an area of counseling. Students may present on research or other projects that have been completed during their time as a graduate student. During the poster presentation slot, students will be present with their poster and answer any questions that attendees may have. Your work should be presented on a tri-fold board. Students may also choose to bring handouts.
Cost*: There will be a student registration fee that accepted presenters will be required to pay. Accepted poster presentations will receive a discount on registration. By submitting a proposal form, you accept the terms of registering for the conference by September 27, 2025. You may consider reaching out to your graduate program to inquire about sponsorships/grants to offset the cost of attendance.
*Students may also volunteer to assist during the conference. Students are typically assigned to rooms to help presenters with keeping time, passing out materials, and collecting evaluations. We will do our best to match student volunteers to breakout sessions selected during registration but we cannot guarantee this. These volunteers will need to be present all day Saturday. Student volunteers will be required to pay upfront for their registration. They will be reimbursed their registration once they have completed their conference tasks. Please indicate on your poster submission form if you are interested in volunteering. This is a first come, first serve opportunity with limited spots available.
Hotel: There will be a block of hotel rooms for people attending the WCA Conference at the reduced rate of $129.00 plus taxes/fees per night. Please call the DoubleTree by Hilton Madison East at 608.244.4703 and mention the Wisconsin Counseling Association group rate or code 90M to reserve your room. Rooms must be reserved by September 2, 2025, for the group rate. You can also book a room online at the booking link below.
Wisconsin Counseling Association Reservation Booking Link
NOTE: Please be grammatically correct when writing your proposal, including titles, as both will be published as you write them.
Your poster presentation must be displayed on a stand-alone, tri-fold poster board. Accepted student poster presenters will notified via email. You must pay the Saturday student conference rate even if you plan to only present your poster and not stay for the conference.